Top 5 Mistakes Event Hosts Make (and How We Avoid Them)

Because ‘winging it’ is not a strategy.

Behind every seamless event is a mountain of planning, a dozen backup plans, and a team of professionals making it all look effortless. But when you’re hosting your own event — whether it’s a corporate launch, gala fundraiser or large-scale community festival — it’s easy to fall into a few common traps.

At The Perfect Events Group, we’ve seen it all. More importantly, we’ve learnt it and now avoid it all. Here are the top five mistakes event hosts often make — and how our team ensures you don’t make them.

1. Leaving the Planning Too Late

The Mistake: “We’ll just throw something together.”
Spoiler alert: you won’t. Good events take time. Venues book out months in advance. Permits and logistics take longer than you think. And good suppliers? They’re in demand.

How PEG Avoids It: We start with a detailed timeline, backed by years of experience. We know when decisions need to be made and what’s realistic for your budget and brief. You’ll never be scrambling last-minute when we’re on board.

2. Trying to Do Everything In-House

The Mistake: Roping in your marketing coordinator to run AV and asking a friend to MC.
We get it — it feels like a way to save money. But more often than not, it leads to stress, technical hiccups, and a less-than-polished outcome.

How PEG Avoids It: We bring in specialists where it counts. From lighting techs to licensed security, we work with trusted professionals who know exactly what to do, when to do it, and how to deliver without a fuss. Don’t worry, we can cut costs and be frugal when that is needed too – we just know where saving $$$ will cost you.

3. Ignoring the Guest Experience

The Mistake: Overlooking things like signage, flow of the room, or seating comfort.
You might have booked an amazing speaker — but if guests can’t see them, hear them, or find the toilets, you’ve lost them.

How PEG Avoids It: We design every event from the guest’s point of view. From the moment they arrive to the moment they leave, we plan for comfort, engagement, and ease — not just for aesthetics.

4. Blowing the Budget in the First Month

The Mistake: Going all in on one element (the venue, the entertainment, the catering) without a complete financial plan.
Then, realising halfway through, there’s nothing left for styling, signage, or essential logistics.

How PEG Avoids It: We create a detailed, flexible budget from the beginning — and manage it meticulously. We know where to splurge, where to save, and how to maximise value at every turn.

5. Forgetting the Purpose

The Mistake: Getting caught up in trends and forgetting why the event exists in the first place.
Is it to engage staff? Raise funds? Promote a brand? Without a clear goal, even the most beautifully styled event can feel directionless.

How PEG Avoids It: We start every project with a strategy session. Every decision is tied back to your objective — from run sheets to runways. That’s how we create events that mean something and deliver results.

Ready to Avoid the Mistakes and Deliver an Event Worth Talking About?

At The Perfect Events Group, we know what it takes to get it right — from day one to pack down. If you want less guesswork, fewer headaches, and an event that delivers on every level, we’re your people.

Contact us today to start planning something exceptional.